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Introduction

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Options for Putting PowerPoint^® Content into a SoftChalk lesson

This guide will cover several options for incorporating information from a Microsoft PowerPoint^® presentation into a SoftChalk lesson. Basically, you can transfer data from your PowerPoint^® file into a SoftChalk lesson or you can link to a viewable PowerPoint^® file.
Please see the options below. 

1. Save your PowerPoint^® file as a series of images and import these images into the SoftChalk Photo Album Activity or the SoftChalk Slideshow Activity. For details, see the section Save PowerPoint^® File as Images and Place Images into a SoftChalk Activity.
2. Convert your PowerPoint^® file (.ppt or pptx file) into a flash animation (.swf file). If you have animation and audio, then the animation and audio will be preserved in the .swf file. Then insert this .swf file into a SoftChalk lesson. For details, see the section Save PowerPoint^® File as a SWF File (iSpring).
3. Save your PowerPoint^® file as a viewable file. Then in your SoftChalk lesson, you can provide a link to this viewable file. For details, see the section Save as a Viewable File.
4. Save your PowerPoint^® file as a file in a Rich Text Format. Then you can open this file and copy text that you can paste into your SoftChalk lesson. For details, see the section Save as Rich Text Format. (This option does not export the text for the notes. Option 5 below exports the text for the notes.)
5. Publish your PowerPoint^® file into separate images into a Word file. Then in your SoftChalk lesson, you can paste these images. This publishing option allows you to copy and paste the text of notes. For details, see the section Save Images in a Word File.
6. Purchase a software program that lets you convert a large PowerPoint^® file into a compressed viewable file(s). Then in your SoftChalk lesson, you can link to this compressed viewable file(s). For details, see the sections and Use Impatica or Articulate Presenter and Use Adobe Presenter.

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Methods for Importing PowerPoint^® Files

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Save PowerPoint^® File as Images and Place Images into a SoftChalk Activity

You can save your PowerPoint^® file as a series of images and import these images into SoftChalk as a Photo Album Activity or Slideshow. If you have PowerPoint^® 2007, you can do the following:

1. Within PowerPoint^® 2007, open a presentation.
2. Choose Save As.
3. At the bottom of the window for the Save as type, select JPEG (*.jpg).
4. Click Save.
5. At the next window asking what to export, click Every Slide.
6. A folder will be created with each slide appearing as an image.
7. Quit PowerPoint^®.
8. Start SoftChalk.
9. Choose Insert/Activity/Photo Album (Or Slideshow).
10. Click Select Folder.
11. Select the folder with the slide images you created earlier. Click Open.
12. Click OK to close the Photo Album (or Slideshow) Activity window.

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You may want to investigate the following free program which allows you to convert your PowerPoint^® presentation to a flash file (.swf format) that will include animation and audio (if you put animation and audio into your PowerPoint^® presentation). (There is a Pro version of iSpring with more features.)
http://www.ispringsolutions.com/products/ispring

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IMPORTANT: As with inserting images or other media into SoftChalk, a copy of the .swf is put into your lesson folder when you save. (The original .swf remains in its original location.) If you modify the PowerPoint^® presentation, you will need to generate another .swf following the steps above. Then within your SoftChalk lesson, right-click on the Flash Movie Placeholder and choose Modify Media. Then select the revised .swf. Click OK.

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If you have purchased iSpring Pro from http://www.ispringsolutions.com (this is the purchased program that has more features), then follow the steps below.

1. Install the iSpringPro program (see above for the link).
2. Start PowerPoint^®. Once you install the application above, iSpring Pro appears as a top menu item within your PowerPoint^® program.
3. Click iSpring Pro. Then click Quick Publish to produce your published Powerpoint presentation.
4. Let's say your original Powerpoint file is called brain anatomy. After you publish with the Quick Publish method mentioned above, you have a folder called brain anatomy. [The default location creates a Presentations folder under My Documents (or Documents).]
5. Just fyi, within this brain anatomy folder is another folder called data and three files called fixprompt.js and index.html and presentation.xml.
6. Start SoftChalk and create a lesson. Save the lesson with a name such as unit1.
7. Quit SoftChalk.
8. Copy the brain anatomy iSpring presentation folder and paste this folder inside your SoftChalk lesson folder (e.g. unit1).
9. Start SoftChalk again and open your unit1 lesson.
10. Select some text and choose Insert/Hyperlink.
11. In the URL or selected file box, type brain anatomy/index.html. (Be sure to delete any http:// or https:// in this box.)
12. Select the checkbox Open a link in a new window. Click OK.
13. Save and preview your lesson.

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Save as Rich Text Format

You can save text from your PowerPoint^® file into a file with a Rich Text Format. Then you can copy text from this file.

1. In PowerPoint^®, choose File/Save as (or go to the ball in the top left corner of your PowerPoint^® window and choose Save as/Other Formats).
2. From the Save as type drop-down menu, choose Outline/RTF.
3. Click Save.
4. Notice that you have two files – your original PowerPoint^® file and your new file with the extension .rtf.
5. Double-click on your new .rtf file. It should open in Microsoft Word.
6. In Word, copy all the text. [You can select all the text using (Ctrl+a) and then copy the text.]
7. Start SoftChalk and choose Edit/Paste.

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Save as a Viewable File

The following method allows students to bring up the PowerPoint^® presentation within PowerPoint^® in a Read-Only mode. However, with this method, students can choose File/Save As to save the presentation with another name on their computers.

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When you save your lesson, SoftChalk automatically places a copy of the linked PowerPoint^® viewable file into your lesson folder. That way, when you are ready to move your lesson folder to another computer or package your lesson all the files are in one folder.

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Save Images in a Word File

You can publish your PowerPoint^® slides as images (with a .jpg format) into Microsoft Word. Then you can copy and paste these images from Word into your SoftChalk lesson. Since you are converting the images rather than the animation, no transitions or effects from PowerPoint^® will appear in SoftChalk.
This publishing method allows you to copy and paste the text for the notes.

1. In PowerPoint^®, open your slide show. Choose File/Send To/Microsoft Word. In PowerPoint^® 2007, choose the ball in the top left corner of your PowerPoint^® window and choose Publish/Create Handouts in Microsoft Office Word.
2. Choose Notes below slides if you want to have the largest size images.
3. Click OK. PowerPoint^® converts each slide to a jpg file and then automatically opens a Word document and places each of the slide image files into the Word document.
4. In Word, copy all the text. [You can select all the text using (Ctrl+a) and then copy the text.]
5. Start SoftChalk and choose Edit/Paste. All the slide images and notes will be pasted into your SoftChalk lesson for further editing and enhancement.

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Use

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Articulate Presenter

A compressed PowerPoint^® file may be useful for larger PowerPoint^® files that are too slow over the internet to see as a viewable PowerPoint^® file. There are several products that you can purchase to create PowerPoint^® files that can be compressed for the web including the following:
Impatica
According to their website, "Impatica for PowerPoint^® simply converts the PowerPoint^® file into a compressed format that is optimized for streaming over the Internet. The Impatica file is typically 95% smaller than the PowerPoint^® HTML files." For details, see the Impatica website.
Articulate Presenter
According to their website, "Articulate Presenter lets non-technical users create e-learning courses by adding narration and interactivity to a standard PowerPoint^® file. At the press of the button, your presentation is transformed into a compelling Flash-based course. " For details, see the Articulate Presenter website.
Once you create a streaming file in a Flash format with one of these products, then you can create a hyperlink to this file in your SoftChalk lesson. For details on creating a hyperlink, see our FAQ How do I link to a file with

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Use Adobe Presenter

According to the Adobe website, Adobe Presenter allows you to "create professional Flash presentations and self-paced courses complete with narration and interactivity"non-technical users and subject matter experts to create, edit and publish compelling interactive presentations."
The following steps explain how you can incorporate two Adobe Presenter videos into a SoftChalk lesson.
The first produced Presenter video is in a folder called test1 which includes the following files:
breeze_manafest.xml
components.swf
index.html
loadflash.js
viewer.swf
viewerlite.swf
The second produced Presenter video is in a folder called test2 which includes the following files:
breeze_manafest.xml
components.swf
index.html
loadflash.js
viewer.swf
viewerlite.swf

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Repeat the same process for the Test2 video using test2/viewer.swf for the URL.
FYI, with SoftChalk Version 4 and later, when you package your lesson, all the folders inside the lesson become part of the zip file.

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Help

Please visit our SoftChalk Support webpage. For purchase information, please contact sales@softchalk.com.

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Copyright Information

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